Kids Club HQ Pay
From payments to reconciliation, everything made easy.
Easy for Parents, Efficient for Clubs
Less admin, more time
Invoices and payments sort themselves with auto‑reconciliation and a live dashboard.
Payments, simplified
Offer parents all payment options—including TFC—and manage them all in Kids Club HQ.
Everything in one place
Kids Club HQ Pay sits inside the Kids Club HQ system, so everything’s managed together—fast, simple, and error‑free.
Quick for parents
Paying takes just a couple of clicks.
What is Kids Club HQ Pay?
Kids Club HQ Pay is the simple way to take payments through your Kids Club HQ system, and enjoy effortless payment tracking, and powerful reporting.
Want to know more? Answers to common questions about Kids Club HQ Pay.
To set up Kids Club HQ Pay, please submit a support ticket or email support@kidsclubhq.co.uk.
Auto‑reconciliation and live payment tracking
Everything is seamlessly integrated into your Kids Club HQ system, so you’ll always have an up-to-date overview of your invoices and payments, without spending time on manual reconciliation.
With everything in one place, parents get a quick and secure payment experience, and you get paid without the headaches.
Seamless payments, one trusted system
'Pay Now’ buttons or payment links make it easy to offer a variety of payment options, including:
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Credit cards and debit cards
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Apple Pay and Google Pay
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Direct Debit
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Instant Bank Pay
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Tax-Free Childcare
Kids Club HQ Pay is integrated directly into your Kids Club HQ system. From managing direct debits, payment processing and reconciling transactions, everything happens automatically in real-time, reducing manual input and time spent on admin.
Club finances, simplified
Kids Club HQ Pay is an integral part of the Kids Club HQ system, so everything’s managed together—fast, simple, and error‑free.
The financial side of running your club becomes effortless:
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Managing payment schedules is simple and transparent
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End‑of‑month reconciliation takes minutes instead of hours
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Monitoring payments is all handled in one easy dashboard
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Setting up mandates or direct debits is straightforward too, giving parents flexible options while clubs stay organised and in control.
Parents pay in a couple of clicks
For parents, Kids Club HQ Pay makes the payment process quick and effortless. Paying takes just a couple of clicks, with no complicated steps or hidden hurdles.
Whether it’s settling fees, setting up a direct debit, or choosing the most convenient payment option, everything is designed to be simple, secure, and stress‑free.
Backed by industry‑leading security standards and powered by our trusted FCA‑regulated partner, parents can feel confident that their details are protected while enjoying the ease of fast, flexible payments.
Small transaction fees, nothing more
Kids Club HQ Pay keeps things simple and affordable. There are no setup charges and no monthly fees, so you only pay a small transaction fee on incoming payments (1.4% +20p for cards and 80p flat fee for other payment methods).
It’s a straightforward approach that ensures you get all the benefits of secure, easy‑to‑use payment management while keeping expenses predictable and manageable.
Safe, compliant, and always secure
Kids Club HQ Pay is powered by our trusted partner, Unipaas Financial Services LTD (licence number 929994), and fully regulated by the Financial Conduct Authority (FCA).
Every transaction is managed to the highest standards of safety, giving clubs and families complete confidence.
As a PCI DSS Level 1 certified provider — the top benchmark for card payment security — you can be certain that customer data is protected at every step.
Answers to FAQs about Kids Club HQ Pay
To set up Kids Club HQ Pay, please submit a support ticket or email support@kidsclubhq.co.uk.
