Wraparound care without the round-the-clock admin

From the first meal of the day in a friendly Breakfast Club, to a more relaxed structure in After School Club – the children are properly cared for.

And we know exactly how many legislative hoops you had to jump through to get there, so don’t put yourself through any more unnecessary admin.

We’ve listened to people who provide many different kinds of wraparound care, which is why we’ve made sure our system can:

• Manage the inevitable changes to bookings
• Automate invoicing
• Automatically generate registers
• Track payments and make sure you can see who owes you, at a glance.

Different types of bookings

Collating different types of bookings can be a headache, but not any more — manage them all through Kids Club HQ.

Contract bookings

Your main admin focus here is raising invoices – especially when changes are made from month to month. Here’s how we make this easier:

Contracts can be requested or created online You remain in control and can approve or reject any request for a contract Invoices are automatically generated and emailed out If Direct Debit has been approved, payment can be taken automatically

Ad hoc bookings

The flexibility this provides is amazing for changing work and college commitments, but can create an extra layer of complexity for you.

With Kids Club HQ, if there’s space available, sessions can be booked at the touch of a button — no email, voicemail or message.

You can set deadlines as to when bookings must be made (for example, a week in advance), and choose whether to allow cancellations.

Contract bookings with ad-hoc additions

Simply set your maximum number of spaces for each session, day or week. You can have different maximums for each club or day, and spaces can be booked and paid for instantly.

Do what you love, not admin

You didn’t join this profession to fill in spreadsheets, so don’t. It isn’t your passion and it isn’t what you’re best at.