“As the business owner, Kids Club HQ has saved me time and money. The registers are always up to date, even after last minute changes, and all staff have quick access to the latest registers. Invoicing clients is very straight forward.”
Goodbye admin, hello digital efficiency.
See how your club could run smoothly with Kids Club HQ.
Running a children’s club means juggling bookings, staffing, safeguarding, communication, and countless operational details. Payment admin shouldn’t be the thing that slows you down. Kids Club HQ Pay was created to take that pressure off your plate – giving you a streamlined, reliable way to manage payments without the usual hassle.
Below is a clear breakdown of what it does and how it can make your working week noticeably easier.
Why Kids Club HQ Pay Exists
If you’ve ever spent an evening matching bank transfers to invoices or explaining how Tax‑Free Childcare works, you’ll appreciate a system that simply handles it.
Kids Club HQ Pay is built directly into the main Kids Club HQ platform, so bookings, invoices, payments, and reconciliation all work together. No spreadsheets. No guesswork. No weekend admin marathons.
What It Actually Does
1. Payments and reconciliation happen automatically
- Every payment is tracked in real time
- Invoices update themselves
- Manual reconciliation becomes unnecessary
- A live dashboard shows who has paid, who hasn’t, and what’s due
It’s financial clarity without the legwork.
2. Parents get fast, flexible ways to pay
Parents can pay using:
- Credit or debit card
- Apple Pay / Google Pay
- Direct Debit
- Instant Bank Pay
- Tax‑Free Childcare
It’s simple, secure, and reduces the number of “How do I pay?” messages you receive.
3. Everything sits in one trusted system
Because Kids Club HQ Pay is fully integrated, you’re not switching between apps or trying to reconcile two different systems.
Bookings, registers, invoices, payments, and reporting all live in one place.
Built For Busy Club Managers
Straightforward Financial Management
Payment schedules are easy to manage End‑of‑month reconciliation takes minutes Direct Debit mandates are quick to set up Everything is visible in one dashboard
A Smoother Experience For Parents
Parents want convenience. You want fewer admin headaches. Kids Club HQ Pay delivers both:
- Quick, simple payment options
- Clear instructions
- Secure processing backed by FCA‑regulated partners
Security You Can Rely On
Kids Club HQ Pay is powered by Unipaas Financial Services Ltd. and regulated by the FCA. It meets PCI DSS Level 1 standards – the highest benchmark for card security.
In short: it’s safe, compliant, and built for peace of mind.
Straightforward Fees (No Surprises)
There are:
- No setup fees
- No monthly charges
- Just small transaction fees:
- 1.4% + 20p for card payments
- 80p flat fee for other payment methods
Limited‑time Offer
Until 30 June 2026, Kids Club HQ Pay users get:
- 32% off card fees
- 37% off Direct Debit fees
Why Clubs Choose To Use Kids Club HQ Pay
Because it:
- Cuts admin dramatically
- Reduces errors
- Speeds up cash flow
- Improves the parent experience
- Frees up time for the work that actually matters running a brilliant club
It’s not another system to manage. It’s the system that makes everything else easier.
How To Get Started
To set up Kids Club HQ Pay, log into your Kids Club HQ system (if you are an existing customer) or visit this page for full details.